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Understanding Document Views

Tuesday, February 3, 2015 | Tags: , ,
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Understanding Document Views


To view a document in different forms, click the document views shortcuts at the bottom of the screen or:

  • Click the View Tab on the Ribbon.
  • Click on the appropriate document view.


The View Tab
The View Tab


There are five ways to view the documents in Word 2007: Draft, Web Layout, Print Layout, Full Screen Reading, or Online Layout.

  • Draft: The most frequently used view. Use Draft view to quickly edit a document. This view does not display pictures or layouts, only text.
  • Web Layout: The document is shown as it would appear in a browser such as Internet Explorer. Web Layout displays the document in full screen for online viewing.
  • Print Layout: This view displays' the layout of each page in the document as it looks when printed. It includes all tables, text, graphics, and images.
  • Full Screen Reading: This is a full length view of document and it increases reading legibility. The screen can be formatted to automatically increase or decrease the size of the font of the document for easy reading.
  • Outline: This view displays the document in outline form to make it easier to view and reorganize a document’s structure. The headings can be displayed without the text. If a heading is moved, the accompanying text moves with it.


The View tab and its Document Views options
The View tab and its Document Views options

The Horizontal and Vertical Scroll Bars

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The Horizontal and Vertical Scroll Bars


The Vertical and Horizontal Scroll Bars, if turned on, enable the user to move up, down, and across the window by simply dragging the icon located on the scroll bar. The Vertical Scroll Bar is located along the right side of the screen. The Horizontal Scroll Bar is located just above the status bar. To move up and down the document, click and drag the vertical scroll bar up and down. To move back and forth across the document, click and drag the horizontal scroll bar back and forth.

The Text Area

The Text Area is located just below the ruler. This is where to type and work on document. The blinking vertical line in the upper-left comer of the text area is the cursor. It marks the insertion point. As one types, the text displays at the cursor location. The horizontal line next to the cursor marks the end of the document.


The Text Area
The Text Area

The Status Bar

The Status Bar appears at the very bottom of the window and provides such information as the current page, the number of words, current section, total number of pages and the current column number in the document. Right-click on the status bar to change or customize what it displays. To select, click the menu item and click it again, to deselect it. A check mark next to an item means it is selected.


The Status Bar
The Status Bar

Features of Microsoft Office Word 2007 & Exploring Word 2007 Environment (Part 1)

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Features of Microsoft Office Word 2007

          The Office 2007 application is radically different with its blue interface brighter than in the past. Word, Excel, and PowerPoint arrange features within a tabbed Ribbon toolbar that largely replaces the gray drop-down menu, docked in the upper left comer, bundles many commands from the old File and Edit menus.

          The Office 2007 programs share a new graphics engine and, strongly emphasize ways to decorate documents. It has pull-down Style Galleries to preview how new fonts, color themes, chart styles and images appear before applying changes. With the Ribbon, it is easy to find Conditional Formatting in Excel, View tab in Word and have better options for viewing two or three documents at once. The brightness of images can be easily adjusted, and so with adding 3D effects and glows to pictures and charts.

Exploring Word 2007 Environment

Exploring Word 2007 Environment
The Word Environment

The user interface has been significantly redesigned in the following 2007 Microsoft Office system programs: Word, Excel, PowerPoint, Access, and Outlook. The Microsoft Office Button replaces the File menu and is located in the upper-left corner of these Microsoft Office programs.

Click on the Office Button to open the Office menu. The commands on the left are for managing Word documents as a whole rather than document content. Close the menu by pressing the key on the keyboard or by clicking in a clear area off of the menu. . Look for the Quick Access Toolbar on the Title Bar just to the right of the Office button. It contains frequently used commands and can be customized using the drop-down menu.

When the Microsoft Office Button is clicked, the same basic commands like to open, save, and print file, become available as in earlier releases of Microsoft Office.


The Quick Access Toolbar
The Quick Access Toolbar

Point to each small icon to view its screen tip. Click the Customize Quick Access Toolbar button, check New on the menu and see it added to the Quick Access Toolbar. The Quick Access Toolbar can also be moved below the ribbon.


The Customize Quick Access Toolbar
The Customize Quick Access Toolbar

The Ribbon is found in the area underneath the Title Bar. The Ribbon makes all the capabilities of Word available in a single area.
  • Commands related to working with document content are represented as buttons on the tabs that make up the Ribbon.
  • The Home tab is the active tab by default. Try clicking on other tabs to view their buttons.
  • Notice that on each Tab, the Buttons are organized into Groups.
On some groups there is a Launcher button which opens a dialogue box with related but less common commands.

Some buttons in the groups have arrows:

The Home Office buttons with the command groups
The Home Office buttons with the command groups

The Menus

When beginning to explore Word 2007 notice a new look to the menu bar. There are three features to remember when working within Word 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon they also contain many of the functions found in the previous versions of Word.

The Microsoft Office Button

The Microsoft Office Button is in the upper-left comer the Word 2007. Click the button then a menu appears. This button is used to create a new document, open an existing file, save a file, and perform many other tasks, several of which were in the File menu of older Word version.


The Microsoft Office Button drop-down menu
The Microsoft Office Button drop-down menu

Go to part two of Features of Microsoft Office Word 2007 & Exploring Word 2007 Environment (Part 2)

Features of Microsoft Office Word 2007 & Exploring Word 2007 Environment (Part 2)

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The Ribbon

The Home tab and its groups
The Home tab and its groups


The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that can be utilized in developing or editing Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group; click on the arrow at the bottom right of each group.

The Paragraph dialog box
The Paragraph dialog box

The Tab Bar

Tab displays tools and commands in the Ribbon located just beneath the Tab Bar. Each of the following tabs contains their corresponding tools:
  • Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
  • Insert: Pages, Tables,-illustrations, Links, Header & Footer, Text, and Symbols
  • Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
  • References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
  • Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
  • Review: Proofing, Comments, Tracking, Changes, Compare, Protect
  • View: Document Views, Show/Hide, Zoom, Window and Macros.
The Quick Access Toolbar
The Quick Access Toolbar

The Quick Access toolbar is a customizable toolbar that can be placed above or below the ribbon. To change its location, click on the arrow at the end of the toolbar and click on Show below the Ribbon.

The Quick Access Toolbar
The Quick Access Toolbar


Item can also be added to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.

The Quick Access Toolbar drop-down menu
The Quick Access Toolbar drop-down menu

The Document Pane (Title Bar)

Document1 - Microsoft Word
The Title Bar displays title of the document

Next to the Quick Access toolbar is the Title Bar. It displays the title of the document on which you are currently working. Word names the first new document you open Document 1. As additional new documents are opened, Word names them consecutively. When saving the document, it assigns to it a new name.


The Ruler

The Ruler
The Ruler

The Ruler is found below the Ribbon. It is used to quickly change the format of the document. It shows guide to left and right of the paragraphs, margins, and tab stops.


The View tab with the Show/Hide group
The View tab with the Show/Hide group

If your ruler is not visible, follow these steps:
  1. Click the View tab to choose it.
  2. Click the check box next to Ruler in the Show/Hide group. The Ruler appears below the Ribbon.

Fundamental and Concepts of Microsoft Office 2007

Saturday, January 31, 2015 | Tags: , ,
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Fundamental and Concepts of Microsoft Office 2007

Fundamental and Concepts of Microsoft Office 2007
Fundamental and Concepts of Microsoft Office 2007

          The Office 2007 application is radically different with its blue interface brighter than in the past. Word, Excel, and PowerPoint arrange features within a tabbed Ribbon toolbar that largely replaces the gray drop-down menu, docked in the upper left comer, bundles many commands from the old File and Edit menus.

          The Office 2007 programs share a new graphics engine and, strongly emphasize ways to decorate documents. It has pull-down Style Galleries to preview how new fonts, color themes, chart styles and images appear before applying changes. With the Ribbon, it is easy to find Conditional Formatting in Excel, View tab in Word and have better options for viewing two or three documents at once. The brightness of images can be easily adjusted, and so with adding 3D effects and glows to pictures and charts.

Chapter I Fundamentals of Microsoft Office Word 2007




Chapter 2 Fundamentals of Microsoft Office Excel 2007

  • New features of Microsoft Office Excel
  • Starting Microsoft Office Excel 2007
  • Microsoft Office Excel 2007 Screen Elements
  • The Work Area
  • Commands in the Excel Environment
  • Microsoft Excel File Operations
  • Types of Data
  • Ways to Edit Text or Data
  • Ways to Save File in Excel
  • Working with Rows and Columns
  • Format Worksheet in Excel
  • Cut, Copy, Move and Paste in Worksheet
  • Printing a Worksheet
  • How Much Do You Remember
  • Perform Automatic Calculations
  • Search and Insert Clips and Graphics
  • Understanding Charts in Office Excel 2007


Chapter 3 Fundamentals of Microsoft PowerPoint 2007

  • Features of Microsoft PowerPoint 2007
  • Explore the Microsoft PowerPoint Window 2007
  • The PowerPoint Opening Screen
  • Creating a PowerPoint Presentation
  • Modifying Slides
  • View of How to Change Font and Colors
  • The Custom Animation in PowerPoint 2007
  • Type of Custom Animation Effects


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